11 May 2022
2022 SPECIAL GENERAL MEETING
The purpose of this meeting is for the members to vote on three special resolutions, one of which was unable to be ratified at the October 2021 Annual General Meeting (AGM).
GETBA’s existing constitution has not been updated to adopt permissions for special resolutions to be voted on via electronic means at our AGMs, the quorum should reflect member attendance and it should change its name to better reflect its activities.
Therefore, we will be holding an-person meeting to vote on the following three special resolutions amending the current Rules as follows:
- That the Greater East Tamaki Business Association Inc. changes its name to Business East Tamaki.
- That the GETBA constitution be modified to include special resolutions to be conducted utilising technology.
- That the number of full members present in person constitute a quorum reduce from 20 to 10 people for the transaction of the business of a General Meeting/Special General Meeting.
If they are passed the rules of the Association will otherwise remain unchanged. The text of the Resolutions, to be voted on separately, pursuant to rule 36 as Special Resolutions pursuant to rule 32, is as follows:
Special Resolution No 1
Resolved that the text of Rule 2 be removed and replaced with the following:
- “The name of the Association is “Business East Tamaki Incorporated”
Special Resolution No 2
Resolved that the Rules of the Association be amended by the addition of the following Rules:
A new rule 21.9 is added as follows:
“21.9 A meeting of the Executive Committee may be held by any of the following means:
a. by a number of the members of the Executive Committee who constitute a quorum, being assembled together at the place, date and time appointed for the meeting; or
b. by means of audio, or audio and visual, communications by which all members of the Executive Committee participating and constituting a quorum can simultaneously hear each other during the meeting.”
A new rule 23.7 is added as follows:
“23.7 A meeting of a sub-committee may be held by any of the following means:
a. by a number of the members of the sub-committee who constitute a quorum (as determined by the sub-committee), being assembled together at the place, date and time appointed for the meeting; or
b. by means of audio, or audio and visual, communications by which all members of the sub-committee participating and constituting a quorum can simultaneously hear each other during the meeting. “
A new rule 28.5 is added as follows:
“28.5 A meeting of Members may be held by a quorum of the Members -
a. being assembled together at the time and place appointed for the meeting; or
b. participating in the meeting by means of audio, audio and visual, or electronic communication; or
c. by a combination of both of the methods described in paragraphs a and b.”
Special Resolution No 3
Rule 28.2 is amended by the deletion of the word, “Twenty” and the substitution of the word, “Ten” so that the rule as amended reads:
- “28.2 Ten Full Members present in person constitute a quorum for the transaction of the business of a General Meeting”.
As a business owner in this business precinct, if you have registered with us as a member, you are entitled to one vote at this meeting. *
- As the resolutions are Special Resolutions they must be cast personally or by postal vote.
- Postal voting has now closed.
*NB if you own more than one business or are an owner occupier you may vote only once. If you are a company, partnership or trust, and not a sole trader you need to nominate one designated representative to exercise the vote on behalf of the company, partnership or trust. If there is both a property owner and a different business owner (e.g. tenant) within the same rateable property then both the business owner and the property owner are eligible for one vote each.